CKS.DMS AP (accounts payable) is the new CKS.DMS module for SAP Business One which makes the fully automatic processing of incoming invoices possible. While you scan an invoice, the respective record is automatically created within SAP Business One. The advantages are obvious: The electronic processing drastically reduces typos that would otherwise occur during data transfer: The same applies to the time needed for invoice processing. This speeds up your processes and thus reduces costs. The scanned document remains archived in the system and may therefore be used as an optical reference at any time.
We offer 3 different document processing versions depending on the company size:
- Intragroup
This version is suitable to companies which receive several thousand invoices a year. Here, incoming invoices are scanned and processed within your company itself. To achieve this, a scanned or digital incoming invoice’s document recognition has to be started. CKS.DMS AP reads out the information and creates a respective record (as draft or fix) with the archived document attached. Whether the respective document is a service invoice or an item-based invoice with several invoice line items makes no difference, as invoice line items are recognized and matched with orders or goods receipt documents.
- Partially Outsourced
Companies that receive fewer invoices may also make use of the advantages that CKS.DMS AP offers. Incoming invoices are scanned, but not processed within your company. The data is then safely encrypted and sent to the C.K. Solution computer center, where it is processed automatically. Here, too, recognition of invoice line items as well as a matching with orders or goods receipt documents takes place.
- Outsourced
We recommend this version to companies which receive more than 20,000 invoices every year. Our expert assumes responsibility for the incoming invoice as well as for scanning and document processing. Every invoice goes through a correcting, matching and classification process. The paper document is archived for you as well. All you receive is the record (as draft or fix) created within SAP Business One including the attached archived document, which is sent directly to the correct database within the appropriate department.
Processing incoming invoices can be so easy! Welcome to the paperless company of tomorrow!
