Available-on-SAP-Store-Black-BG-Wallet.png

Electronic Invoices
for SAP Business One

Generating and processing electronic invoices, credit notes, advance and down payment invoices

Exchange electronic invoices with your business partners

Simplify and speed up the processing of invoices, credit notes and advance and down payment invoices and exchange them electronically with suppliers, customers and authorities.

Reduce accounting costs

The exchange of electronic invoices, credit notes, etc., reduces the workload in accounting. The exchange of electronic invoices, credit notes, etc. reduces the effort required for accounting, as invoices no longer have to be entered manually. The completed SAP drafts are available immediately after processing and can be checked and posted directly.

Save time with the electr. transmission

Thanks to electronic transmission, invoices and credit notes are immediately available to the recipient. And thanks to automatic processing, they can also be processed immediately. No more discounts go unused due to high invoice volumes.

Send invoices to authorities

Since November 2020, public authorities in the European Union can only accept invoices over € 1,000 in electronic form. For this reason it is absolutely necessary to be able to create invoices in ZUGFeRD, XInvoice or Factur-X format. With cks.eINVOICE you can generate and send any desired format.

ARRANGE APPOINTMENT

We will show you how it works live, answer your questions directly and discuss individual application possibilities with you. Duration: approx. 30 minutes.

Send electronic invoices in different ways

There are various ways of transmitting electronic invoices. Usually the recipient determines how he wants to receive electronic invoices - how it is easiest for him to process them. With cks.eINVOICE, the usual ways are available. The settings are defined individually for each business partner.

By email

Probably the easiest way to send electronic invoices is by email. You can send your invoices directly from SAP Business One as an email attachment.

To Access Points

In some cases it is also necessary to exchange electronic invoices via Peppol. For this, a connection to an Ascess Point is necessary.

--- Still under development! ---

FTP upload to recipient portals

Larger customers operate their own upload portal to receive electronic invoices. With cks.eINVOICE files can be uploaded via FTP manually or in combination with cks.RUN also automated directly after booking or at a certain time.

Automated transmission

To reduce the manual effort even further, you can automate the receipt and dispatch of invoices as far as possible with cks.RUN. Possible options are the monitoring of a special mailbox and thus the direct import of incoming electronic invoices into SAP Business One. Or even the sending or uploading of all files at a certain point in time.

Individual like your business partners

Customize cks.eINVOICE according to your wishes and the specifications of your business partners. You are free to determine the format, transmission channel, additional values, etc. And if you are missing something, just contact us.

Who gets what

One business partner absolutely needs to have its electronic invoices in the standard ZUGFeRD 2.1 format and transmitted by e-mail. The other needs them uploaded in XInvoice format via FTP. With cks.eINVOICE you can easily define behind each business partner how they get which files sent - incl. routing ID.

Extended standard formats

Even if there are standards for electronic invoices, in some cases individual adjustments have to be made for a smooth and complete exchange between two business partners. This is always the case when additional data, such as serial numbers, are to be transferred in addition to the standard values. With cks.eINVOICE you can store a customized configuration in SAP Business One for each of your business partners.

Turn electronic invoices into completed SAP drafts

With cks.eINOVICE you can also process incoming electronic invoices, credit notes, advance and down payment invoices. To do this, you only need to import the file via your inbox into SAP Business One. cks.eINVOICE immediately recognizes that it is an electronic document and creates an SAP draft with all the information contained in the document.

Archive electronic invoices automatically

All outgoing and incoming electronic invoices are automatically archived with cks.eINVOICE - electronically and audit-proof. Both the XML and PDF files are linked to the SAP process and stored digitally, and can be found and reproduced at any time. Whenever a change is made to the invoice, a new revision is immediately generated and also archived electronically.

ARRANGE APPOINTMENT

We will show you how it works live, answer your questions directly and discuss individual application possibilities with you. Duration: approx. 30 minutes.

Functions, formats and invoice types

Function cks.eINVOICE
Generation of electronic invoices? Generate and send electronic invoices in various standard formats to your business partners.
Processing of electronic invoices? Receive and process electronic invoices in various standard formats that you receive from your business partners.
Generation of electronic credit notes? Generate and send electronic credit notes in various standard formats to your business partners.
Processing of electronic credit notes? Receive and process electronic credits in various standard formats that you receive from your business partners.
Generation of A/R reserve invoices? Generate and send electronic A/R reserve invoices in various standard formats to your business partners.
Processing of down-payment reservation invoices? Receive and process electronic down-payment reservation invoices in various standard formats that you receive from your business partners.
Select format for each business partner? Specify for each business partner the format that you would like for the transfer of invoices and credit notes.
Outlook Add-in? Process electronic invoices directly from your Outlook inbox.
Individual standard format adjustments? Adapt your standard formats to the individual definition of the recipient and transfer any additional necessary information.
Standard Formats:
- ZUGFeRD 1.0 onwards
- ZUGFeRD 2.0 onwards
- ZUGFeRD 2.1.1 Factur-X onwards
- ZUGFeRD 2.1.1 XRechnung 1.2.2 onwards
- XRechnung 1.2.2 onwards
- XRechnung 2.0 onwards
in der Lizenz enthalten |  zubuchbar |  in dieser Lizenz nicht enthalten
Your required format is not included?

To improve cks.eINVOICE you can submit suggestions for standard formats, which we will integrate if there is sufficient demand. Suggest standard format here!

Discuss your options with an SAP partner

You would like to know more about cks.eINVOICE or clarify your individual requirements in advance? Simply get in touch with your SAP consultant or contact one of our integration partners:

Get to know more functions of the cks.eINVOICE live

In our online presentation, we will be happy to show you many more possibilities that are available to you with cks.DMS. Simply arrange an appointment online.

ARRANGE APPOINTMENT

We will show you how it works live, answer your questions directly and discuss individual application possibilities with you. Duration: approx. 30 minutes.

FAQ
Frequently Asked Questions

What is the difference between XInvoice and ZUGFeRD?

The difference is quickly explained: ZUGFeRD 2.0 is called a hybrid format. Simply because there is a human readable and also printable PDF, which has all the information in the classic sense, but at the same time the so-called structured
electronic information. An XInvoice, on the other hand, consists only of the structured data and can be processed exclusively by software. Again, the structured data in both formats do not differ and both comply with the required EN 16931 standard.

Are there also international standard formats?

Many countries and regions, many different formats. In Europe, especially in Germany, the XRechnung and ZUGFeRD formats have become established. But even here, supplementary definitions (for required fields such as a serial number, etc.) are used by companies and authorities. Internationally, there are many more standard formats and diversifications. A list of the standard formats you can already process with cks.eINVOICE can be found in the function overview. If your required standard format is not yet included, you can send us a suggestion here.

What does a custom fitting cost?

For pricing information, please contact your SAP partner or contact one of our integration partners on our overview page.

Still open questions?

Simply send us your question via our form or call us.