Time saving and reliable
Capture and post external documents automatically.
We talk with digital assistants, our cars park themselves and our houses control the heating and light. Automation has become as much a part of our daily lives as electricity. In the world of accounting, the processing of incoming documents can also be automated.
Delivery notes
Invoices
Payment advice notices
Sales orders
Import documents
When you receive paper delivery notes, invoices, remittance advice notices or sales orders by mail, simply run them through your document scanner. If your external document is already digital, you can import it straight into your file inbox.
Capture documents automatically
You’ll find all imported documents in the mailbox of SAP Business One. From here, simply select the documents that you want to capture automatically. You simply the type of document (delivery note, invoice, payment advice notice or sales order / purchase order) and start the recognition routine.
Post SAP documents
During recognition, an SAP document is created and filled automatically with the corresponding values – something which you previously had to do manually. If a previous SAP document is found (e.g. a delivery note that was entered with an invoice), this is linked and reconciled automatically. Any deviating values or prices are highlighted and can therefore be checked immediately.
The correct document type
Processing article documents and service documents
Different processes are triggered depending on the type of document. In SAP Business One, there are article documents and service documents. If physical goods are delivered, the level of stock is also increased. If it is a service that is delivered, this is posted to the account of the corresponding vendor. This distinction is also made when capturing external documents automatically.
Prepared for everything
One Add-on for all common formats
Even though many businesses use computer-supported inventory management, the sending of invoices etc. is not always done electronically. Regardless of how you receive external documents, CKS.DMS ADC enables you to capture them automatically in SAP Business One. And we will always support future formats.
Test with your own documents
When all's said and done, recognition must work with your documents. Convince yourself and see how quickly and reliably your external documents can be captured.
Identify SAP base documents
Does the delivery match your order? Have the agreed prices been calculated? During automatic processing the corresponding base document is retrieved, recognised, reconciled and linked to the newly created document. This allows you to check incoming documents immediately. This assignment also works with collective invoices and part deliveries.
Powerful performance
Overview of key functions
Lieferscheine
Rechnungen
IDENTIFICATION OF VENDORS
For an exact assignment of vendors, various parameters on the delivery note are checked against the master data in SAP Business One.
CAPTURE OF INVOICE ITEMS
The individual items of the invoice are identified and transferred to the SAP document.
RECOGNITION OF ARTICLES
Invoice items are checked against the article master data in SAP Business One and assigned accordingly.
FREIGHTS
Article freights are transferred automatically to the SAP Business One freight module.
TERMS OF PAYMENT
The terms of payment for the invoice can be identified and processed in the SAP document, even if they are different from the terms that are pre-configured for the vendor.
ARTICLE DOCUMENTS AND SERVICE DOCUMENTS
The vendor is used to distinguish between article documents and service documents. The relevant G/L account is then used for posting.
MULTIPLE G/L ACCOUNTS
Service rows such as handling fees or customs are analysed and assigned to the relevant G/L account.
SAP BASE DOCUMENTS
If document chains can be identified in SAP Business One (e.g. purchase order to delivery note), these are linked and reconciled automatically.
DEVIATIONS FROM BASE DOCUMENTS
When a base document is identified, any deviating values are highlighted and can therefore be checked before posting.
Zahlungsavise
SAP BASE DOCUMENT
The invoices that are itemised in the payment advice are identified and used for posting.
AMOUNT CONTROL
If an invoice value does not match a value in the payment advice notice, this document (and item) is highlighted.
PAYMENTS ON ACCOUNT
If no document exists in SAP Business One, the amount is posted automatically to the vendor or debtor account.
INTERIM POSTINGS
Depending on the individual workflow, postings can be made to an interim account. This is then compared later with the bank.
COLLECTIVE POSTING OVERVIEW
All transactions are summarised in a clearly laid out log. Any deviations are highlighted and can therefore be identified immediately.
Kundenaufträge
IDENTIFICATION OF DEBTORS
If a customer’s purchase order is made without an order confirmation, the debtor is identified and assigned using various parameters in the SAP master data.
CAPTURE OF PURCHASE ORDER ITEMS
The individual items of the purchase order are identified and transferred to the SAP document.
RECOGNITION OF ARTICLES
Purchase order items are compared against the article master data in SAP Business One and transferred to the order.
ORDER CONFIRMATIONS
Own order confirmations are recognised when returned by unique barcodes (QR codes) and assigned automatically to the base document quotation.
Propose a new function!
Tell us which additional functions you would like. Individual adjustments are something we are always willing to accommodate.
Prices and implementation
Nobody knows your SAP Busienss One better than you and your SAP partner. And because our add-ons should fit perfectly into your infrastructure and have to implement your requirements exactly, we always work with your SAP partner.
Please ask your SAP partner directly for prices!
Register for an online LIVE demo
Find out more about CKS.ADC. See for yourself how documents can be captured, checked and posted in an SAP Business One environment.