Capture QR Invoices and ESR Documents
Automatically in SAP.

Feel the freedom and simply use the existing office scanner for detection.

Specially designed for invoices in Switzerland
Capture QR Invoices and ESR Documents Automatically.

With the new QR invoices, the processing of invoices is to be simplified and accelerated. But this only works if your ERP is also able to read and process the QR code. For SAP Business One, we have developed an add-on specifically for Switzerland's new invoice format. At the same time, it also reliably processes the ESR used so far.


Import invoices

Simply move the incoming invoice to your SAP inbox. Invoices received as PDF documents can be imported directly from Outlook or stored in a folder. Paper invoices are simply scanned with your document scanner.

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Automatic processing

If the invoice is in your inbox, start processing via a drop-down menu in SAP. CKS.Swiss QR recognises the format, reads the QR code or the reference number, compares the information to the SAP master data and searches for matching base documents.

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Carry on as usual

After processing, you’ll receive the usual SAP document filled with all the retrieved information such as creditor and invoice amount. At this point, your preconfigured workflow takes over so the document could be posted immediately or sent through your approval process.

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Use existing hardware
Works with any document scanner!

You don't need any special hardware to use CKS.Swiss QR. A commercially available scanner (ideally with an ADF paper feed), as it is certainly already available in every office, is sufficient to automatically record QR invoices in paper form.

Powerful performance
Overview of key functions

PROCESSING OF QR INVOICES

QR invoices are recognised automatically and the QR codes that they contain are read and processed.

PAY-IN SLIPS WITH REFERNCE NUMBERS (ESR DOCUMENTS)

ESR documents (orange pay-in slips) are recognised automatically and the reference number is extracted.

SUPPLIERS ASSIGNED FROM SAP MASTER DATA

When invoices are processed the supplier is recognised automatically and linked to the document.

RECOGNITION OF SAP BASE DOCUMENTS (PURCHASE ORDERS)

Existing base documents are compared with the invoice. Suitable matches are linked to the invoice document.

PAYMENT METHODS AND PAYMENT CONDITIONS CAN BE SELECTED

For each incoming invoice, you can select the desired payment method and payment conditions.

A DOCUMENT DATE FOR THE INCOMING INVOICE

As a starting point, the date contained in the QR code is extracted and processed but dates can be changed.

NEW BANK ACCOUNT DETAILS CAN BE ADDED

New bank account details can be added automatically if there are none or those the SAP master data are different.

DOKUMENT MANAGEMENT SYSTEM

Invoices are archived automatically in a tamper-proof way and are categorized by keyword. This means that it is always quick and easy to retrieve documents via the SAP document or full text search.

Propose a new function!

Tell us which additional functions you would like. Individual adjustments are something we are always willing to accommodate.

Prices and implementation

Nobody knows your SAP Busienss One better than you and your SAP partner. And because our add-ons should fit perfectly into your infrastructure and have to implement your requirements exactly, we always work with your SAP partner.

Please ask your SAP partner directly for prices!

Register for an online LIVE demo

Find out more about CKS.ADC. See for yourself how documents can be captured, checked and posted in an SAP Business One environment.